Monday, September 24, 2018
Configuring Accounts Payable Within Dynamics AX 2012

The Accounts Payable area is one of the three foundation financial modules within Dynamics AX that you will want to set up.  It not only allows you to manage all of your vendor information, post your invoices, and make in your payments, but also allows you to manage approval workflows, and much more.

It’s not hard to configure either and this book is designed to give you step by step instructions to show you how to configure the payables area, and also how some of the basic transactions work to get you up and running and working with your vendors.


Before we start adding vendors and creating invoices within the Accounts Payable module of Dynamics AX, there are a couple of codes and controls that need to be configured so that everything else later on in the book will run smoothly.  In this section we will walk through everything that you need to set up to get the basic Accounts Payable features working.

Topics Covered:

  • Configuring Payables Journals
  • Configuring Vendor Posting Profiles
  • Configuring Cash Payment Terms
  • Configuring Net Days Payment Terms
  • Configuring Net Day Of Month Payment Terms
  • Configuring Equal Monthly Scheduled Payment Terms
  • Configuring Proportional Monthly Scheduled Payment Terms
  • Configuring Cash Discount Codes
  • Configuring A Check Payment Method
  • Configuring An Electronic Payment Method
  • Configuring A Postdated Check Payment Method
  • Configuring Accounts Payable Parameters


Now that you have all of the codes and controls configured you can start adding some real data into the Accounts payable, and the best place to start is by setting up your vendors.

In this chapter we will show you how you can set up individual vendors, and also how you can load in all of your vendors in bulk through the Data Import Export Framework.

Topics Covered:

  • Changing the Vendor Numbering Sequence
  • Configuring Vendor Groups
  • Creating A New Vendor Account
  • Importing Vendors Using The Data Import Export Framework
  • Updating Vendor Information Manually
  • Performing Bulk Updates Using The Edit In Grid Function
  • Performing Mass Updates Using Excel

Now that we have all of our vendors set up, we can start doing some real work by entering in invoices and processing payments.

Topics Covered:

  • Creating An Invoice Journal
  • Viewing All Open Vendor Invoices

Once you have invoices within the system, you can start selecting invoices for payment and print checks.

Topics Covered:

  • Creating A Payment Journal Using Payment Proposals
  • Generating Payments From A Payment Journal
  • Viewing Vendor Transaction History

Payables is one of the most common areas within Finance that people want to add workflows and a great place to start within this module is to configure workflow approvals around the Payables Invoice Journals so that you can make sure that only the invoices that you want to pay get paid.

Topics Covered:

  • Creating An Invoice Journal Workflow
  • Defining Invoice Journal Approval Workflow Submission Instructions
  • Assigning Multiple People To The Journal Approval Workflow Task
  • Defining The Journal Approval Workflow Task Instructions With Context Links
  • Publishing And Activating The Journal Approval Workflow
  • Assign The Invoice Journal Workflow To The Invoice Journal
  • Submitting AP Invoice Journals For Workflow Approval
  • Accessing Workflow Tasks Through The Work Item Notifications
  • Accessing Workflow Tasks Through The Work Item List
  • Viewing Workflow Status And History
  • Approving Workflow Tasks Through The Work Item List
  • Posting AP Invoice Journals After Workflow Approvals Have Been Completed
  • Adding Status Notifications To Workflows
  • Publishing A New Version Of The AP Invoice Journal Approval Workflow
  • Receiving Workflow Status Update Notifications
  • Viewing Workflow Versions
  • Viewing All Workflow Statuses
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