Monday, September 24, 2018

Configuring Procurement & Sourcing Within Dynamics AX 2012

The Procurement and Sourcing  area within Dynamics AX not only allows you to manage and track all of the purchasing activities within your organization.  It is also where you can manage all of your purchasing hierarchies, which allow you to organize all of your purchased products into more manageable groups.  You can initiate purchase orders, manage the changes to the purchase orders, and even raise requisitions that can then work through approval workflows before you convert them into live purchase orders.  All of these transactions then feed down into the Accounts Payable module, making the whole procurement cycle seamless.

Setting up the Procurement and Sourcing details are not hard either and this guide is designed to give you step by step instructions to show you how to configure the Purchasing area, and also how some of the basic parts work to get you up and running.

Configuring Procurement & Sourcing Controls

Before we start though there are a couple of codes and controls that we may want to set up within the Procurement & Sourcing area which will make the system work just a little better.


Topics Covered Include:

  • Configuring Buyer Groups
  • Configuring Delivery Terms
  • Configuring Modes Of Delivery
  • Configuring The Procurement and Sourcing Parameters

Configuring Procurement Categories

Sometimes spending a little bit of time in advance can save you a lot of time in the long run.  One example of this is that if you set up the Procurement Categories within Procurement and Sourcing, you will be able to use them later on in setup time.  So in this chapter we will show you how you can set them up and link them with you Products and Vendors.


Topics Covered Include:

  • Configuring Procurement Hierarchies
  • Configuring Category Hierarchy Types
  • Assigning Products To Procurement Categories
  • Assigning Vendors To Procurement Categories
  • Inheriting Approved Vendors From Parent Categories


Now that we have all of the codes and controls set up we can start creating Purchase Orders, receive them and then post them as Payables Invoices.


Topics Covered Include:

  • Creating a Purchase Order
  • Confirming A Purchase Order
  • Receiving In A Purchase Order
  • Reprinting Product Receipt Documents
  • Invoicing The Product Receipts
  • Reprinting Vendor Invoices
  • Viewing The Vendor Invoices Within Payables
  • Viewing Inventory Transactions

Configuring Price Lists & DISCOUNTS

Up until now, all of the prices that have been used as the Purchase Orders have been created have defaulted directly from the Purchase Price on the Released Product record.  But that is not the only way that the prices can be configured.  You can use the Trade Agreements feature within Dynamics AX to create price lists, customer price agreements, and also discount agreements that will automatically be used within the Purchase Orders.


Topics Covered Include:

  • Activating Price Lists & Discounts
  • Creating Vendor Price/Discount Groups
  • Configuring Vendor Purchasing Defaults
  • Configuring Item Discount Groups
  • Configuring The Product Purchasing Defaults
  • Configuring Trade Agreement Journals
  • Creating A Vendor Price List
  • Posting A Price List
  • Using A Price List In A Purchase Order
  • Creating Price Lists From Categories
  • Updating The Pricing Using Excel
  • Updating Sales Prices Directly From The Vendor Account
  • Creating A Discount Agreement For A Vendor
  • Viewing The Trade Agreements On Purchase Orders


If you want to track your Purchase Orders a little more closely, then you can turn on the Change Management feature within the Procurement and Sourcing module which gives you the added ability to have workflow approvals on your Purchase Orders.  As a bonus this will also give you the ability to view the old versions of the Purchase Orders and see the differences between them.

Topics Covered Include:

  • Creating An Order Change Approval Workflow
  • Enabling Purchase Order Change Management
  • Submitting A PO For Approval
  • Requesting Changes To Purchase Orders
  • Viewing Change History
Get Your Own Copy Of The Book

If you are more of a would like to get your own copy of the book then don't worry - we have made it available for you through Blind Squirrel Publishing.  All you have to do is follow the link below:

Buy Now

Become an eBook Subscriber and get All the Books at Once Or Just Download The Books One At A Time


If you want access to all of the books that we have published (and will publish in the future then you may want to become an eBook Subscriber.  This will allow you to download the latest version of the book directly from the Dynamics AX Companions site as a PDF file, which may also contain additional content that is not available in the published version because this will be the source file for the next and updated editions.  This is a one time only fee of $249.00 which is a steal if you ask us.

If you want to become an eBook Subscriber then just go to your Account Profile and add an eBook Subscription to your account.  It's super easy to do.


If you don't want to commit to getting a copy of all the books that are available, then you can just purchase the individual book by adding the Configuring Procurement and Sourcing subscription to your account profile for $14.99.


If you are a eBook Subscriber or if you have purchase a subscription to this book, then just click on the book link to get the file.



Sign Up For The Premium Subscription To Access All The Content
There is a lot more content that is available through the Dynamics AX Companions site, but in order to keep the lights on (or the Azure hosting fees paid) they can only be accessed if you show your support to the website through a subscription.  The Premium subscription will also give you access to all the PDF versions from the Tips & Tricks archive, giving you a sneak preview into the next Tips & Tricks book before it's even published.  I’m hoping that people will appreciate that this is just $9.95 a month and keep on subscribing and not just pillage the files and then cancel the monthly subscription because then you will miss out on all the new content that is continually made available.


To add a Premium subscriptions to your account just follow these instructions:

  1. Register on the site by clicking on the register link in the header of the website.
  2. Access your user profile by clicking on your name in the top right of the form, (or by clicking here) and click on the My Account button below your profile image.
  3. Select the Manage Services tab and click on the Subscribe button for the subscription that you want to add..
Contact Info


TWITTER: @daxcompanions