Saturday, October 21, 2017

Configuring Procurement & Sourcing Within Dynamics AX 2012

The Procurement and Sourcing  area within Dynamics AX not only allows you to manage and track all of the purchasing activities within your organization.  It is also where you can manage all of your purchasing hierarchies, which allow you to organize all of your purchased products into more manageable groups.  You can initiate purchase orders, manage the changes to the purchase orders, and even raise requisitions that can then work through approval workflows before you convert them into live purchase orders.  All of these transactions then feed down into the Accounts Payable module, making the whole procurement cycle seamless.


Setting up the Procurement and Sourcing details are not hard either and this guide is designed to give you step by step instructions to show you how to configure the Purchasing area, and also how some of the basic parts work to get you up and running.

Configuring Procurement & Sourcing Controls

Before we start though there are a couple of codes and controls that we may want to set up within the Procurement & Sourcing area which will make the system work just a little better.

 

Topics Covered Include:

  • Configuring Buyer Groups
  • Configuring Delivery Terms
  • Configuring Modes Of Delivery
  • Configuring The Procurement and Sourcing Parameters

Configuring Procurement Categories

Sometimes spending a little bit of time in advance can save you a lot of time in the long run.  One example of this is that if you set up the Procurement Categories within Procurement and Sourcing, you will be able to use them later on in setup time.  So in this chapter we will show you how you can set them up and link them with you Products and Vendors.

 

Topics Covered Include:

  • Configuring Procurement Hierarchies
  • Configuring Category Hierarchy Types
  • Assigning Products To Procurement Categories
  • Assigning Vendors To Procurement Categories
  • Inheriting Approved Vendors From Parent Categories

PROCESSING PURCHASE ORDERS

Now that we have all of the codes and controls set up we can start creating Purchase Orders, receive them and then post them as Payables Invoices.

 

Topics Covered Include:

  • Creating a Purchase Order
  • Confirming A Purchase Order
  • Receiving In A Purchase Order
  • Reprinting Product Receipt Documents
  • Invoicing The Product Receipts
  • Reprinting Vendor Invoices
  • Viewing The Vendor Invoices Within Payables
  • Viewing Inventory Transactions

Configuring Price Lists & DISCOUNTS

Up until now, all of the prices that have been used as the Purchase Orders have been created have defaulted directly from the Purchase Price on the Released Product record.  But that is not the only way that the prices can be configured.  You can use the Trade Agreements feature within Dynamics AX to create price lists, customer price agreements, and also discount agreements that will automatically be used within the Purchase Orders.

 

Topics Covered Include:

  • Activating Price Lists & Discounts
  • Creating Vendor Price/Discount Groups
  • Configuring Vendor Purchasing Defaults
  • Configuring Item Discount Groups
  • Configuring The Product Purchasing Defaults
  • Configuring Trade Agreement Journals
  • Creating A Vendor Price List
  • Posting A Price List
  • Using A Price List In A Purchase Order
  • Creating Price Lists From Categories
  • Updating The Pricing Using Excel
  • Updating Sales Prices Directly From The Vendor Account
  • Creating A Discount Agreement For A Vendor
  • Viewing The Trade Agreements On Purchase Orders


ENABLING CHANGE MANAGEMENT ON PURCHASE ORDERS

If you want to track your Purchase Orders a little more closely, then you can turn on the Change Management feature within the Procurement and Sourcing module which gives you the added ability to have workflow approvals on your Purchase Orders.  As a bonus this will also give you the ability to view the old versions of the Purchase Orders and see the differences between them.


Topics Covered Include:

  • Creating An Order Change Approval Workflow
  • Enabling Purchase Order Change Management
  • Submitting A PO For Approval
  • Requesting Changes To Purchase Orders
  • Viewing Change History
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